ARMAGH INTER-DIOCESAN MARRIAGE TRIBUNAL
Following the approval of the Apostolic Signatura given on 6 May 1975 (Prot. N. 6285/75VT), the Armagh Regional Marriage Tribunal was established on 1 January 1976 by decree of the Irish Episcopal Conference. Consequent upon the coming into effect on 8 December 2016 of the Apostolic Letter Mitis Iudex Dominus Iesus issued motu proprio, the Armagh Regional Marriage Tribunal is thereafter to be known as the Armagh Inter-Diocesan Marriage Tribunal.
The Armagh Inter-Diocesan Marriage Tribunal, which we refer to in this Notice as “the Tribunal”, “the Marriage Tribunal”, “we” and “us”, is an Ecclesiastical Tribunal to which a person may present a Petition seeking the declaration of the nullity of marriage. The Armagh Inter-Diocesan Marriage Tribunal is geographically a regional Tribunal. It serves seven Dioceses (the Archdiocese of Armagh and the Dioceses of Clogher, Derry, Down & Connor, Dromore, Kilmore & Raphoe), most of which territory is geographically and politically within Northern Ireland.
For the purpose of the Data Protection Act 2018, the Armagh Inter-Diocesan Marriage Tribunal is a Data Controller in respect of your Personal Data. Whilst the Marriage Tribunal may have local offices located in a number of its constituent dioceses, these offices are not separate entities and are not separate Data Controllers. All personnel and those volunteers appointed by the Moderator, the Archbishop of Armagh, who are involved in the Processing (which includes collecting, accessing, using and/or disclosing) of Personal Data held by the Tribunal have a duty to protect the data they process by complying with this policy.
Data provided in the course of nullity proceedings will be kept in an electronic and hardcopy format. Proof of the invalidity of marriage - or otherwise - will be determined by assessing this data, the determination/decision being expressed in a written Judgement.
Everyone has rights with regard to how his or her Personal Data is handled by organisations. The Tribunal is committed to ensuring that Personal Data is properly and securely managed in accordance with the relevant data protection laws, in the belief that this is an important part of achieving trust and confidence between the Tribunal and those with whom it interacts. This Notice is to let you know how the Tribunal will look after your personal data. When we ask you for personal data we will ensure that:
Please read this Notice to understand how we use and protect the information which you provide or which we obtain or hold about you, and to understand your rights in relation to the information that we hold. This Notice only applies to information about living, identifiable individuals.
If the Marriage Tribunal is required to make a report to its Designated Officer (who is an employee working with the Tribunal) regarding any concern, suspicion or allegation of abuse of a minor or vulnerable adult, domestic violence or in relation to statutory offences (e.g. sexual assault), you will receive information as to how this data will be used and processed.
2. What Personal Data do we hold about you?
Personal Data is another way of describing your personal information. It includes any information which relates to an identifiable living individual. Identification can be by the information alone or in conjunction with other information in our possession or likely to come into our possession. The processing of personal data is governed by the Data Protection Act 2018.
Personal Data may include any of the following:
In the course of a nullity investigation we endeavour to obtain information from the principal parties to the investigation, relatives, friends, colleagues. We may also seek references from priests, employers, other professionals. We may be required to seek – and always with the consent of the party concerned - information from GPs, medical records, professionals. We may, in the course of the investigation, be required to seek expert testimony (e.g. psychological assessments).
3. How do we process your personal data?
The Tribunal complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of personal information; by protecting personal information from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate organisational and technical measures are in place to protect your personal information.
We use your personal data for the following purposes (whether it is collected directly from you or whether we receive it from a third party): -
In some locations where offices of the Marriage Tribunal are based, CCTV is used and recordings preserved to prevent or detect crime, and to help create a safer environment for all.
4. On what grounds do we process your Personal Data?
We will only use your personal information when we have a lawful reason to do so, which are set out below:
Example - Legal Obligation
Reporting to civil authorities with regard to vulnerable adults.
Example - Legitimate Interests
The determination of who is/is not eligible to celebrate marriage according to
the rites and laws of the Catholic Church, and processing any nullity claims.
If we process any donations to the Tribunal.
Example - Consent
If a Petitioner gives their consent to the Tribunal obtaining a copy of their
Example – Vital Interests
If we become aware of information about a parent which causes us to have
concerns about the welfare of a child. This would be referred to our
The legal basis is proportionate to the aim being pursued and provides suitable and specific measures to safeguard your rights.
5. With whom will we share your information?
Your personal information will be treated as strictly confidential and will be used only for the purpose for which it was obtained.
We share information in the following circumstances:
6. Transfer of your Personal Data outside the European Economic Area
In the course of a nullity investigation we may be required to transfer your Personal Data to countries outside the EEA (to the Holy See, for instance which, as an independent sovereign entity, is a subject of public international law, with rights and duties analogous to those of states).
7. How long do we keep your personal data?
We keep personal information in accordance the Tribunal Data Retention Policy.
8. What rights do you have concerning your personal data?
In certain circumstance you have the following rights with respect to your personal data:
Please note that these rights may be limited in certain situations. For example, we cannot erase tribunal decisions, and we cannot provide you with information if it concerns another individual. We may also require proof of your identity for verification purposes before you can exercise any of these rights.
Rights may only be exercised by the individual whose information is being held by the Tribunal or with that individual’s express permission.
Individuals from 16 years upwards are entitled to make their own requests where the Tribunal reasonably believes that that they have an appropriate understanding of the request that they are making. We do hold information on children – names, dates of birth and information that is given in evidence. Any child under the age of 16, who would wish access to the information that is held about them, will require parental consent.
Parents (guardians/family members) do not have an automatic right to see information about their child or prevent their child from making a request to the Tribunal.
9. What we ask of you about the personal data that you provide?
We ask that you ensure that any personal information you provide us with is as accurate and as complete as possible. We also ask you to tell us as soon as possible if any of the personal information you have provided changes, for example if you change your address.
10. What is our Website Policy?
The policy includes the websites hosted under the armaghregionalmarriagetribunal.org domain only. Within the Tribunal domain you may find websites over which the Tribunal does not maintain editorial responsibility or direct control. Such sites can include the websites of other Catholic groups, bishops, Holy See etc. While the Tribunal encourages compliance with this web privacy statement at such sites, please consult the privacy statements of individual sites, or contact the persons responsible for those sites, in order to understand the policies and practices under which they operate. This also includes links to Facebook and Twitter. By visiting www.armaghregionalmarriagetribunal.org you are accepting and consenting to the practices described in this statement.
When someone visits www.armaghregionalmarriagetribunal.org we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not grant permission to Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it. The Tribunal does not use automatic decision making software and does not engage in profiling.
It is the policy of the Tribunal not to disclose technical details in connection with visits to this website in respect of individual website visitors to any third party unless obliged to disclose such information by a rule of law. The technical information will be used only for statistical purposes. You should note that technical details, which the Tribunal cannot associate with any identifiable individual, do not constitute “personal data” for the purposes of the Data Protection Act 2018 and the General Data Protection Regulation 2018.
Cookies, also known as browsers or tracking cookies, are small text files that are added to your computer when you visit a website. They help websites to perform certain functions.
The Tribunal uses the following cookies:
The Tribunal is committed to ensuring your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure your information. The Tribunal uses technical and organisational security measures to protect your data from accidental or intentional manipulation, loss, destruction or access by unauthorised persons. Our security measures are continuously adapted in line with technological developments.
We seek to ensure that we keep your personal data accurate and up to date. However, you are responsible for informing us of any changes to your personal data and other information.
No personally identifiable information is collected on this website from visitors, staff, clergy and volunteers that browse the website for information on our activities. We review these measures regularly.
Unfortunately the transmission of information via the internet is not completely secure. Although we do our best to protect your personal data, any transmission via our website is ultimately at your own risk. Once we have received your information we will use strict procedures and security features to try and prevent unauthorised access to, or unlawful processing or disclosure of, such data.
11. How can you complain?
If you are unhappy with any aspect of how your personal information is being processed, please contact:
Very Rev Joseph G Rooney, Judicial Vicar, Tribunal Office
15 College Street, Armagh, BT61 9BT.
Telephone: +44 (0) 28 (048 ROI) 37524537
You can contact the Information Commissioners Office (UK) on 0303 123 1113; via email https://ico.org.uk/global/contact-us/email/ or by writing to the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
12. How do we secure your personal data?
Once we have received your information, we will use appropriate procedures and security to mitigate against unauthorised loss and to protect your personal data from unlawful processing, accidental loss, destruction and damage.
13. How do we make changes to this Privacy Notice?
We may make changes to this Notice from time to time as our practices and laws evolve. We will not make any use of your data that is inconsistent with the original purposes for which it was obtained (if we intend to do so, we will notify you in advance when possible) or otherwise permitted by the data protection laws.
This Notice is published on our website.